While Executive Order 11246 requires that federal contractors demonstrate good faith efforts to reach out to and recruit minorities and women, it does not prescribe a specific way in which contractors should document their outreach. That said, we can glean some information from OFCCP’s Federal Contractor Compliance Manual on how it would evaluate this information during a compliance audit. You can find information on “Evaluation of Good Faith Efforts” under these two sections: 1L during the desk audit and 2G04 during the onsite review. Given that, as a best practice, you should consider including the following information fields in your documentation or good faith efforts log: a) the date you reached out to the organization, b) the name of the organization, c) the name of the person you contacted at that organization, d) the phone number of the contact person, e) the email address of the contact person, f) the type of outreach – was it an in person meeting, a phone call, an email, or an event, g) notes describing what transpired during the outreach, h) links to any pertinent documents such as a job description or flyer sent to the organization, i) any candidate referrals received as a result of the outreach, j) any hires that occurred as a result of the outreach, and k) last but not the least, your determination based on the outcomes as to whether the outreach effort is effective, or not effective. Hope this helps!
You can use this OFCCP audit checklist to ensure you're doing what is required to maintain OFCCP's regulations including VEVRAA, Section 503, and EO 11246. Or request a demo to streamline your compliance and recruiting efforts.