On July 14, 2017, an Administrative Law Judge (ALJ) for the Department of Labor (DOL) issued a Recommended Decision and Order (the “Opinion”) in the case brought by the Office of Federal Contract Compliance Programs (OFCCP) against Google over Google’s refusal to turn over certain employee data as part of a compliance audit. The ALJ’s thorough opinion is informative, providing insights into OFCCP’s processes in compliance audits, basic canons of administrative and constitutional law, as well as the administrative proceedings that have garnered so much of the government contractor community’s attention.
Many of the commentators initially declared the decision a big “win” for Google and the government contractor community generally. Although Google succeeded in part in its efforts to resist OFCCP’s invasive and burdensome data demands, its success in the proceeding was limited. In the end, Google avoided only one (albeit a significant one) of OFCCP’s data requests. Moreover, the Opinion does not preclude OFCCP from seeking that information again in the future. Further, the record reflects that prior to these proceedings, Google produced significant quantities of data and documents to OFCCP at considerable cost and burden – by Google’s estimates the collection process cost $500,000 and took 2,300 person hours. Although Google obtained some favorable rulings that contractors can use in their dealings with OFCCP, it is unclear whether this ruling will permit contractors to obtain significant relief from OFCCP’s demands in the future.
Background of the Case
The case arose out of a traditional compliance evaluation of Google’s headquarters, which commenced in 2015. In response to its initial scheduling letter, OFCCP received from Google a snapshot of compensation data for over 21,000 employees, including data such as “gender, ‘race/ethnicity,’ hire date, job title, EEO-1 category (such as clerical or executive), job group, base salary or wage rate, hours worked in a typical workweek, and other compensation or adjustments to salary (bonuses, incentives, commissions, merit increases, locality pay, and overtime).” After several follow up requests for information and data, the evaluation morphed into an onsite review that included interviews of more than 20 managers.
Following the interviews, OFCCP requested additional information, including the following categories of information for each of the employees in the establishment: name, date of birth, bonus earned, bonus period covered, campus hire or industry hire, whether the employee had a competing offer, current “CompaRatio,” current job code, current job family, current level, current manager, current organization, department hired into, education, equity adjustment, hiring manager, job history, locality, long-term incentive eligibility and grants, market reference point, market target, performance rating for past 3 years, prior experience, prior salary, referral bonus, salary history, short-term incentive eligibility and grants, starting CompaRatio, starting job code, starting job family, starting level, starting organization, starting position/title, starting salary, stock monetary value at award date, target bonus, total cash compensation, and ‘any other factors related to Compensation.’
Google produced most of this information to OFCCP. Then, OFCCP requested that Google again supplement its snapshot data to include the following additional categories of information: “the employees’ ID, country of citizenship, secondary country of citizenship, visa (yes/no), visa type, and place of birth.” Google produced this data as well. All in, Google produced “844,560 compensation data points for the 21,114 employees on the snapshot.” However, Google refused to comply with a number of the additional requests of OFCCP, including:
After Google refused to produce the requested information, OFCCP filed a complaint against Google to compel production.
The ALJ’s Rulings
After a hearing on the matter, the ALJ found that OFCCP’s request for an additional data snapshot from September 1, 2014 was reasonable. OFCCP argued that “an additional snapshot is relevant because it will show whether the same indications of a possible adverse impact violation existed over time, not just on the single day reflected on the September 1, 2015 snapshot.” After a detailed analysis, the ALJ found that OFCCP had provided sufficient evidence “to meet the deferential standard that applies in the narrow Fourth Amendment review appropriate to administrative subpoenas.”
In ruling that Google needed to provide the additional snapshot data, the ALJ found “no reason to question the relevance of most of the data categories that OFCCP requests Google include on the snapshot.” He did, however, modify the required data fields slightly to exclude: “place of birth, citizenship, and visa status,” “any other factors related to compensation” (because “OFCCP ha[d] withdrawn [its] request” for this information), “date of birth” and “locality information.” The ALJ found these categories either irrelevant or unduly burdensome for Google.
With respect to the request for contact information for all employees at Google headquarters, the ALJ ruled that this request, as written, was unreasonable. The ALJ seemed most concerned about the “extent to which the employee contact information, once at OFCCP, will be secure from hacking, OFCCP employee misuse, and similar potential intrusions or disclosures.” He also raised questions about employee due process, as their information was being provided to the government without their knowledge and without their ability to opt out. Based on these concerns, the ALJ ruled that after conducting more due diligence as to Google’s compensation procedures, OFCCP can request a list of 5,000 employee names and Google will provide the contact information for those employees. This will allow OFCCP to determine which 100-300 employees it wishes to interview, without Google knowing the identities of these employees. The ALJ also ruled that, if needed, OFCCP may request contact information for an additional 3,000 employees following the interviews of its first group of employees.
The ALJ reasoned that OFCCP had not sufficiently supported its need for the information to conduct its investigation.
Finally, the ALJ denied “without prejudice” OFCCP’s request for historical compensation information going back to each employee’s hire date. The ALJ reasoned that OFCCP had not sufficiently supported its need for the information to conduct its investigation. He found that although OFCCP had identified disparities in Google’s compensation and had developed a theory as to the cause of those disparities, it had failed to take steps to investigate Google’s compensation practices to test its theory before demanding voluminous and burdensome compensation data.
For example, OFCCP supported its request by theorizing that Google’s alleged compensation disparities are the result of women being less effective negotiators than men at the time of hire. However, the hearing record showed that Google generally does not negotiate compensation at the time of hire or promotion. As such, OFCCP had failed to test its theory against Google’s actual practices before making its burdensome request. Moreover, the support OFCCP offered for this theory – two media articles – were stricken from the record by the ALJ.
Even so, the ALJ invited OFCCP to request this information in the future “if it can show that the request is reasonable, within its authority, relevant to the investigation, focused, and not unduly burdensome.” However, the ALJ ordered OFCCP to “offer to engage with Google in meaningful, good faith conciliation to resolve any dispute, including by showing why the information sought is reasonable, relevant, focused, and not unduly burdensome” prior to engaging in any further litigation.
Key Takeaways
Putting aside the specifics of the ALJ’s rulings, his thoughtful Opinion provides contractors with helpful guidance to use when under audit by OFCCP.
Google’s experience, unfortunately, is not unusual. Contractors participating in a compliance audit often are frustrated by OFCCP’s refusal to explain why its data requests are relevant to or to share even the most basic information about its investigations. Contractors are often left with a difficult choice: comply with what appear to be unreasonable and/or unfounded requests or challenge OFCCP and risk litigation.[1] The Opinion makes clear that if OFCCP had provided information about its findings in its investigation, litigation could have been avoided. Google had been very cooperative earlier in the investigation, and may have continued to provide information if OFCCP had provided the information necessary to assess the reasonableness of OFCCP’s requests. In addition, the dialogue that may have ensued may have caused OFCCP to reconsider the scope of its requests.
With the Opinion, contractors now have a helpful resource upon which to rely when facing what appear to be unreasonable requests for information and compliance officers unwilling to provide information justifying the requests.
The ALJ found that, absent this process, “OFCCP’s requests for information are untethered to any factual basis and are no more than speculation.” It is on this basis that the ALJ found OFCCP’s request for historical compensation data to be unreasonable. The ALJ found that “OFCCP has not taken sufficient steps to learn how Google’s system works, identify actual policies and practices that might cause the disparity, and then craft focused requests for information that bears on these identified potential causes,” resulting in the requests being “unreasonable: unfocused, irrelevant, and unduly burdensome.”
Based on this analysis, when faced with additional compensation data requests by OFCCP, contractors should press the agency to identify and justify the specific practice it believes caused the disparity. This will allow contractors to engage in a dialogue with OFCCP regarding this claimed practice and to determine whether OFCCP has undertaken all of the steps specified in Directive 307 before it demands the production of additional data supporting its claim. Contractors should point to this decision as support for the notion that contractors need not merely acquiesce to unreasonable demands from OFCCP until it undertakes the steps specified in the Directive and then provides additional information to support the justification for its requests.
[1] Proskauer’s approach to representing clients in OFCCP’s audits aims to avoid such circumstances by developing a good rapport with OFCCP compliance officers, so when disputes arise, they can usually be negotiated to a mutually-satisfactory resolution.↵
