LEARN FROM INDUSTRY EXPERTS | EXPLORE UPCOMING WEBINARS

+

Applicant Tracking System-Recordkeeping

Gina C. - May 7, 2015
Back to Ask the Experts

I like to know if we need to provide a note that supports in detail why we’ve chosen our disposition code as not qualified based on “X” within our applicant tracking system. We are currently providing a detailed note explaining the reason for the disposition code attached to each applicant’s online profile. Is it necessary to do for compliance purposes? We recognize that phone screen and interview notes, along with offer rejections/rescinding notes are a must. My question is if we haven’t spoken directly with the applicant and are just reviewing their online application and resume, would we have to provide a detailed note for each applicant or could we simply put in the Requisition Note, that the hiring manager is looking for “X” and we would then be able to justify our reason for not considering that applicant based on that explanation. In sum, are we alright with not including any detailed notes in each applicant’s profile, for those that we haven’t communicated directly with. Please e-mail your response to [email protected]. Thank you, Gina

1 Answer

Our Experts

Comprised of former OFCCP directors and respected thought leaders in OFCCP compliance, affirmative action, and EEO.

Ahmed Younies

President and CEO, HR Unlimited, Inc.

Alissa Horvitz, Esq.

Member Attorney, Roffman Horvitz, PLC

Allen Hudson, PHR, SHRM-CP

CEO, HudsonMann

Angel Fischer

Angel Fischer

Bill Osterndorf

Principal Consultant, DCI Consulting Group, Inc

Carla Irwin, Esq.

President, Carla Irwin & Associates, Inc.

Craig Leen

Board Member, Circa

David Cohen

President and Founder, DCI Consulting

Ellen Shong-Bergman

Former Director, OFCCP and Retired President, Ellen Shong & Associates,

Josh Roffman, Esq.

Managing Attorney, Roffman Horvitz, PLC

Julia Mendez Achee

Senior Consultant - EEO/Affirmative Action Division, Biddle Consulting Group

Lisa Kaiser, Esq.

Lawyer, The Kaiser Law Group, PLLC

Marilynn L. Schuyler, Esq.

Senior Counsel, Seyfarth Shaw

Matt Nusbaum

Senior Consultant, Director, Biddle Consulting Group, Inc.

Roselle Rogers

Vice President, Diversity, Equity, and Inclusion, Circa

Stephanie Stahr

Senior HR Consultant, Berkshire Associates

William E. Doyle, Jr., Esq.

Former Deputy Director, OFCCP Partner, McGuireWoods LLP

Zoe Ann Whitley

Manager, Consulting Services, Affirmity

Skip to content