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Applicant Tracking System-Recordkeeping

Gina C. - May 7, 2015
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I like to know if we need to provide a note that supports in detail why we’ve chosen our disposition code as not qualified based on “X” within our applicant tracking system. We are currently providing a detailed note explaining the reason for the disposition code attached to each applicant’s online profile. Is it necessary to do for compliance purposes? We recognize that phone screen and interview notes, along with offer rejections/rescinding notes are a must. My question is if we haven’t spoken directly with the applicant and are just reviewing their online application and resume, would we have to provide a detailed note for each applicant or could we simply put in the Requisition Note, that the hiring manager is looking for “X” and we would then be able to justify our reason for not considering that applicant based on that explanation. In sum, are we alright with not including any detailed notes in each applicant’s profile, for those that we haven’t communicated directly with. Please e-mail your response to [email protected]. Thank you, Gina

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